Generating Plant Access Requirements
Identification Requirements for Site Access
Contract workers attempting to access Southern Company Generation facilities must show, at a minimum, 2 forms of identification and must be positively identified in order to access the facility.
Contract workers must present an unexpired, "official" state or federal identification credential, which includes the individual's picture AND an *original social security card, current employer provided W-4 or W-2 form, or an official document from the Social Security Administration called a Social Security Number Printout which is stamped and signed by the Social Security Administration. Any document used to verify the individual's social security number must show their full social security number. Plant management may deny documentation used to provide proof of SSN if they feel document is not valid (ex. - handwritten W-4's).
*Laminated Social Security cards will not be accepted as an official document if the card states on the back "not valid if laminated." Lamination of such cards renders them invalid. Metal or plastic reproductions of Social Security cards are not acceptable.
Drug/Alcohol Testing and Background Investigation Requirements for Site Access
Contractors working at Southern Company generating plants (non-nuclear) must comply with the Southern Company Generation Program for Drug, Alcohol and Background Testing.
This program requires that Contractors use designated "Providers". Drug and Alcohol Testing must be done by Alere Toxicology Services. All Background Investigations must be done by Yale Associates, Inc. Testing requirements will be communicated to the contractor by Supply Chain Management or by each plant requiring services.
Contractors shall know their contract and upon contract award shall also be responsible for inquiring about drug, alcohol, and background investigations required for site access.
The contractor should discuss testing arrangements and testing methods with their plant contact and then proceed to set up an account with the designated Provider. The Risk I Drug Screen and Background Investigation Toolkit for Southern Company Generation Contractors provides the contact information for the Providers and basic program information. The Providers will set up the account and give the contractor access to the database to view results. A list of approved collectors/ clinics will also be provided.
Contractor must have a valid drug test every six months; random drug testing resets the 6 month expiration date.
Authorization forms must be filled out by the contractor and given to the collector/clinic each time drug testing is performed. Please make sure the form includes the correct facility number and plant site location. Proper completion of this form will ensure that all appropriate information is used for testing, billing, and reporting.
All donors are required to show valid photo identification to the collector before a test will be performed.
There is a 2 hour time limit for contract workers to provide a specimen. If a specimen is not provided in 2 hours, it will be considered a refusal to test, which will be treated as a positive.
All collections must be "observed", except in the state of Florida.
Non-Negative quick tests as a result of prescription Medication Process
Project Security Rules state "I agree to report to my employer any prescribed medication, any over-the-counter medication, or any substances taken which could adversely affect my ability to perform the essential functions of my job safely and efficiently." Contractor management shall provide Southern Company plant representative with the "Contractor Fitness-for-Duty Prescription Letter", at receipt of Non-Negative drug test result.
Contractor employees with non-negative drug tests as result of a prescription medication will not be allowed onsite until contractor management produces "Contractor Fitness-for-Duty Prescription Letter" (Subject to the conditions of the PHMA agreement). The MRO's confirmation of prescription medication does not relieve contract management of their responsibility to provide "Contractor Fitness-for-Duty Prescription Letter".
If the MRO's review of the non-negative test, results in a positive confirmation, the worker will be removed from site and barred from Southern Company property.
Documentation used to evaluate contract employees ability to safely perform his/her duties while taking prescription medication shall be readily available at the site until the completion of work. Southern Company reserves the right to conduct audits at any time during the term of the Contract to determine Contractor's compliance with this process.
Southern Company has developed this process to ensure a safe work environment for construction, maintenance, and other contracts where the safety of our employees, the public or our facilities may be at risk.
MOST Program required for Drug Testing Union Boilermakers
Boilermaker MOST program pays for drug testing for union boilermakers under the Southern Company/ Alere testing program requirements. The MOST program requires that a different Southern Company/ Alere authorization form and chain of custody form will be used. The MOST program will purchase quick test kits and chain of custody forms from Alere and forward those to contractors utilizing union boilermakers. Contractors utilizing union boilermakers must contact MOST to make arrangements to receive supplies. Results reporting will also be available through MOST.
Contractors utilizing union boilermakers should contact MOST in Kansas City at 913-281-5036 to order supplies and to obtain access to get the results on-line. After setting up access, contractors can call 1-800-432-5765 to get the results. MOST has a unique account/facility number that will be used on the chain of custody forms for billing.
Drug test results will be available to the contractor through MOST.
IMPACT Program required for Drug Testing Union Ironworkers
Ironworker IMPACT program pays for drug testing of union Ironworkers under the Southern Company/ Alere testing program requirements. A different Southern Company/ Alere authorization form and chain of custody form will be used for these tests. The IMPACT program will purchase quick test kits and chain of custody forms from Alere and forward those to contractors utilizing union Ironworkers. Contractors utilizing union Ironworkers must contact IMPACT to make arrangements to receive supplies. Results will only be available through IMPACT.
Contractors using union Ironworkers should contact the IMPACT Program Administrator at 1-800-985-0200 to order supplies and to obtain test results.
Frequently Asked Questions
Q.Has Southern Company removed Kroll from provider list?
A. Yes, we use Alere Toxicology for drug testing and Yale Associates for background screening.
Q. Do subcontractors need an account with Alere?
A. Yes. Subcontractors need their own account with Alere to ensure accuracy in billing and reporting. Subcontractors testing under Contractors account should have prior approval by plant contact.
Q. If a contractor works at multiple SoCo plants, how many accounts do they need with Alere?
A. Contractors working for SoCo should have one account with Alere, but will have a "facility" number for each plant where they work. This helps with billing, reporting, and tracking. Only one account setup fee of $50 will be charged.
Q. Can a SoCo employee act as an "observer" during collection?
A. No. Only the collector's employee should serve as an "observer". Observer exceptions shall be granted by Operations Compliance. "Observed" collections are required except in the State of Florida.
Q. How often do drug tests have to be renewed?
A. Drug tests have to be renewed every 6 months.
Q. Who should the contractor contact if they want to dispute the validity of the information found on a background investigation?
A. Yale will handle dispute resolutions. If a contractor employee does not dispute the information found, but wants to work for us in spite of that, their employer (contractor supervision) should contact Operations Compliance.
Q. Do contract workers have to provide their full social security number for drug testing and background investigations?
A. Yes. A worker's full social security number is required for drug testing and background investigations. If a full SSN is not provided, a test will not be performed and site entry should not be allowed.
Q. How do I get access to Alere database to view drug tests?
A. Access to the Alere's database will be granted through Alere Toxicology. Contact Alere at 1-800-433-3823
Q. How do I get access to the Yale database to view Background Investigations?
A. Access to Yale's database will be granted through Yale. Contact Yale at 1-800-536-5772 ext. 4807.
Q. Who should the contractor notify when a worker tests Non-Negative on a quick-test?
A. The Contractor must fax the Chain of Custody form to Operations Compliance at 205-257-7605 and plant management shall be notified.
Q. My company works at multiple Southern Company plants, how many accounts do I need with Alere?
A. Contractors working for SoCo should have one account with Alere, but should have a "facility" number for each plant. This helps with billing, reporting, and tracking.
Q. How do I know which collectors/clinics to use for drug testing?
A. Alere will provide you with a list of collectors that can be used for testing at the plant site, as well as a list of clinics for testing away from the plant site. This list is also on Alere's database, which you will be given access to when you setup your account. NOTE: You should discuss testing arrangements with your contact at the plant. Some plants do testing at the plant site; some plants prefer for you to use the nearby clinic.
Q. How do I know which contract workers need a background investigation?
A. The level of testing required for contract workers will be communicated to you by your plant contact and/or the Supply Chain Management organization. Please discuss testing requirements with the appropriate people at Southern Company before you initiate background investigations.
Safety Orientation Requirements for Site Access
Designated contractors working at Southern Company's generating facilities must meet specific Safety Orientation Requirements. PowerSafe Generation has been designated as the contractual Safety Orientation Requirement that must be completed prior to commencing work. All new contracts will require designated contractors to use PowerSafe to meet this requirement and to absorb the cost in their overheads. Designated contractors with existing contracts are encouraged to use PowerSafe as an alternative to their current safety orientation.
- PowerSafe Generation, an online OSHA awareness-level safety training course administered by the Safety Council LCA, and
- Southern Company Generation Specific, a brief online course that introduces contractor employees to Southern Company's safety culture. Training records will automatically transfer to Southern Company's EM-PACT system. Neither PowerSafe Generation nor Southern Company Generation Specific will replace the plant specific training. Site specific training must still occur at each plant location. PowerSafe Generation and Southern Company Generation Specific will be required for designated contractors before work begins.
- Clearance Procedures Awareness Training-Non Plant Personnel - Contractors (non-construction) who work with E&CS at generating plants, and under the protection of the Generation Clearance Program, are required to train their employees in the Southern Company Clearance Procedures for Non-Plant Personnel using the Southern Company Generation Clearance Procedure Training presentation.
All affected contractors shall complete this requirement as part of the contractor orientation process and work with their respective contract administrator for confirmation.
Accessing PowerSafe Training
PowerSafe Generation and Southern Company Generation Specific may be taken via the Web from any computer with a high-speed Internet connection. This includes contractor's locations, libraries, etc., as well as third party locations which have been established for training. For a list of third party locations, please visit www.powersafetraining.org.
To begin PowerSafe Generation and Southern Company Generation Specific
training, the contractor company must establish a Business account with the Safety Council of the Louisiana Capital Area and obtain a User Name and Password (view detailed instructions). This User Name and Password will allow contract employees to access the training via the Web. Contract employees may access training once corporate access has been received.
PowerSafe 8180 Siegen Lane, Baton Rouge, LA 70810 - 877.345.1252
Contractors may choose to become PowerSafe members. Member companies receive discounts on training, invoicing privileges (with approval), and other member benefits. However, membership in PowerSafe is NOT required to take the training.
The cost of the training is:
PowerSafe Generation Member $32.00*, Nonmember $39.00* Southern Company Generation Specific Member $2.00*, Nonmember $2.00*
*This charge is for each worker. An additional charge will be required if contractors choose to take training at a third party training location. The additional charge will be set by the third party provider. Prices subject to change. Check with PowerSafe for current member and nonmember pricing.
Frequently Asked Questions
Q. What courses do contract workers need to take?
A. Designated contract workers must take PowerSafe Generation as well as the Southern Company Generation Specific. Once PowerSafe Generation training expires, they should take the PowerSafe Generation Refresher and the Southern Company Generation Specific.
Q. How long is the training for each course?
A. PowerSafe Generation - 2 Â½ hours Southern Company Generation Specific - 5 minutes
Q. How long is each course valid for?
A. One year from the date of completed training.
Q. Do I have to join Safety Council LCA/PowerSafe to utilize PowerSafe training?
A. No, but members will receive discounts and invoicing privileges.
Q. May my employees take PowerSafe Generation and the Southern Company Generation Specific courses from their homes?
A. Yes, but the employer must provide their company's User Name and Password. Please be sure your employees' computers meet the minimum specifications for taking the courses.
Q. My employee has a Basic Orientation Plus (BOP) card. Is the BOP equivalent to PowerSafe Generation?
A. No. Your employees must take PowerSafe Generation to work at a Southern Company generation plant.
Q. Will my company be able to look up records?
A. Yes, if they are a member. The PowerSafe database serves as a secure, online source for reporting and real-time training records management. This may substantially reduce audit time by as much as 60%.
Q. Does PowerSafe have a Spanish version for non-English speaking craft labor workers?
Last modified on April, 11 2011